This chapter describes the use of the export module for OnGuard. This module can be used to create export files that contain debtor and invoice information in the format expected by OnGuard. The following topics are covered:
Menu items: 'Export', 'OnGuard'
Use the menu options mentioned above to open the export module for OnGuard.
When the export module is opened, it is suggested to import the latest financial information. Always import this information if new entries were entered into the accounting package since the last time that information was imported into d-basics.
The following initial configuration is required:
•Export directory
The export directory is the location where export files will be saved. The default location is: 'c:\export'. To select a different location, push the 
button at the end of the text box and browse to the desired location.
•Administration number
Enter the number of the OnGuard administration that matches this d-basics administration.
III. Creating and sending export files
To create export files, the following steps must be completed:
Step 1: Creating export files
Push 'Start' to create export files. Before export files are actually created, d-basics performs the following checks:
•Are all required parameters set?
Required parameters that are missing or not entered correct are displayed in red. In order to proceed, the correct values must be entered.
•Are the country, language and currency codes matched to the corresponding ISO codes?
If the country, language or currency codes that are used in the accounting package are not compliant with the international ISO standard, these codes must be linked to the matching ISO codes before export files can be created. For more information see paragraph 'Match ISO codes'.
Notes:
•Each time export files are created, d-basics checks whether all codes that are used in the accounting package are linked to the matching ISO codes. D-basics cannot create export files until all codes are linked with the matching ISO codes. •It is possible to schedule import and export actions. For more information see 'Automatic import and export'. |
Step 2: summary and Log
After creating export files, the proceedings of d-basics can be reviewed:
•summary
The second tab of the Export module shows a summary of the information that was retrieved from the ledger (administration) in the accounting package.
•Log
The third tab of the Export module shows the export log. The export log gives a summary of the events that took place during the import and export of information.
See the appendix 'Events log file' for an explanation of the events mentioned in the export log.
Note:
•Most of the errors mentioned in the log file can be fixed by changing the information in the ledger (administration) in the accounting package. •'Error- and Truncate events are only registered if the corresponding checkbox is checked. It is recommended only to use this feature for debugging purposes, since it has a negative impact on the performance of d-basics. |