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This chapter describes the use of the export module for Deutsche Bank. This module can be used to create export files that contain debtor and invoice information in the format expected by Deutsche Bank. The following topics are covered:

 

•Opening the export module

•Initial configuration

•Creating export files

 

I. Opening the export module

Menu items: 'Export', 'Deutsche Bank'

Use the menu options mentioned above to open the export module for Deutsche Bank.

When the export module is opened, it is suggested to import the latest financial information. Always import this information if new entries were entered into the accounting package since the last time that information was imported into d-basics.

 

II. Initial configuration

The following initial configuration is required:

 

•Export directory

The export directory is the location where export files will be saved. The default location is: 'c:\export'. To select a different location, push the button at the end of the text box and browse to the desired location.

 

III. Creating and sending export files

To create export files, the following steps must be completed:

 

Step1: Creating export files

Push 'Start' to create export files. Before export files are actually created, d-basics performs the following checks:

 

•Are all required parameters set?

Required parameters that are missing or not entered correct are displayed in red. In order to proceed, the correct values must be entered.

 

•Are the country, language and currency codes matched to the corresponding ISO codes?

If the country, language or currency codes that are used in the accounting package are not compliant with the international ISO standard, these codes must be linked to the matching ISO codes before export files can be created. For more information see the 'Match ISO codes'.

 

 

Step 2: Send export files to Deutsche Bank

After creating the export files, d-basics offers the possibility to open the EFSi website. This website is used to send the export files to Deutsche Bank. To send files, the following steps must be completed:

 

•Logon

Enter user code and password to log on. Use the EFSi calculator (token) to generate the password. (also see paragraph 4.3 of the EFSi manual).

 

•Select language

Select the preferred language (also see paragraph 4.3 of the EFSi manual).

 

•Start EFSi and log on

In the window that appears after the language is selected, choose the option 'Start EFSi' and log on with the user code and the EFSi password (also see paragraph 4.3 of the EFSi manual).

 

•Send export files

The procedure to send export files is described in paragraph 6.5.2 of the EFSi manual.

 

Step 3: summary and Log

After creating export files, the proceedings of d-basics can be reviewed:

•summary

The second tab of the Export module shows a summary of the information that was retrieved from the ledger (administration) in the accounting package.

 

•Log

The third tab of the Export module shows the export log. The export log gives a summary of the events that took place during the import and export of information.

See the appendix 'Events log file' for an explanation of the events mentioned in the export log.